Title
Allison Transmissions Repair, Rebuild and Replacement for Fleet Vehicles Contract IFB 23-FSD-017 - Request for Award (Ordinance S-48972)
Description
Request to authorize the City Manager, or his designee, to enter into contract with RWC International, LTD to provide Allison transmission repair, rebuild, and replacement for fleet vehicles. Further request to authorize the City Controller to disburse all funds related to this item. The value of the contract will not exceed $607,260.
Report
Summary
The Public Works Department is responsible for the maintenance and repair of over 7,500 vehicles and equipment. This contract will be used to supplement the repair, rebuild, and replacement of Allison transmissions. The City's fleet currently has over 800 units with various types of Allison transmissions that often have complex repairs that require expedited repairs to allow the fleet to be up and running for City services.
Procurement Information
In accordance with Administrative Regulation 3.10, the Public Works Department conducted Invitation for Bid (IFB) 23-FSD-017. The Public Works Department reached out to 60 vendors, and there was one offer received. The bid was evaluated for responsibility and responsiveness under the specifications, with the vendor below recommended for award based on hourly labor rate:
RWC International, LTD: $135.00/hr
Contract Term
The contract will begin on or about Nov. 1, 2022, for a three-year term, with two one-year options to extend.
Financial Impact
This contract will have an estimated annual expenditure of $121,452 with an aggregate value of $607,260 over the life of the contract.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.