Title
Packer Body and Articulated Loader Lubrication Services (Ordinance S-43504)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Lincoln Constructors, Inc. (Vendor 3523568), in an amount not to exceed $75,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department requires services to lubricate various equipment to comply with manufacturer specifications. Proper lubrication of refuse truck assemblies prevents breakdown of units and failure of fittings and bearings detrimental to the operation of the vehicles.
Procurement Information
In November 2016, the Public Works Department issued an Invitation for Bid for these services. No award was made as no responsive and responsible bids were received. Staff is currently revising the scope of work to issue a new solicitation. Lubrication services are needed, on an interim basis, to maintain operations and avoid interruption of service. In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing time restrictions for this essential service.
Contract Term
The requested contract term is six months, from June 1, 2017, through Nov. 30, 2017.
Financial Impact
Expenditures over the life of this contract will not exceed $75,000. The funds are available in the Public Works Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.