Title
Asphalt and Striping Services - Amendment (Ordinance S-51361) - Citywide
Description
Request to authorize the City Manager or his designee, to execute an amendment to Contract 153566 with Sunland Asphalt & Construction, LLC dba Sunland Asphalt, LLC to provide additional funding for Asphalt and Striping Services. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in the amendment will not exceed $8,235,646.
Report
Summary
The purpose of this amendment is to provide additional payment authority for the Public Works Department to cover planned projected activities and to support General Obligation Bond (GO Bond) work. The GO Bond funding requirement was unknown at the time of contract award. The Public Works Department is responsible for maintenance and repairs for asphalt paving, striping, and ancillary services on foundations, driveways, and walkways at multiple City properties. Additional payment authority is also required for the Aviation Department for existing and upcoming asphalt projects that are critical to maintaining the airfield, parking lots, traffic ways, and other walkways utilized by passengers, employees, contractors, and the traveling public. The Aviation Department is responsible for asphalt and striping projects and maintenance services at Phoenix Sky Harbor International Airport, Goodyear Airport, and Deer Valley Airport.
The contractor is responsible for performing asphalt paving, crack fill, sealing, milling, saw cutting, safety bollards, wheel stops, handicap signage and striping on an as-needed basis.
Contract Term
The contract expiration date is January 31, 2025, and has one option year remaining.
Financial Impact
The initial authorization for the contract was for an amount not-to-exceed $6,650,000. The additional funds approved by previous City Council action increased the not-to-exceed amount to $6,734,000. This amendment will increase the authorization for the contract by an additional $8,235,646, for a new amount not-to-exceed $14,969,646. Funding for this amendment is available in the Public Works and Aviation Departments' budgets.
Concurrence/Previous Council Action
The City Council previously approved Asphalt and Striping Services Contract 153566 (Ordinance S-47171) on December 16, 2020. The City Council approved additional funding for Contract 153566 (Ordinance S-48926) on August 31, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works and Aviation departments.