Title
Property Management Services for Affordable Housing Portfolio - Requirements Contract - RFP No. 17-004 (Ordinance S-43130)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Dunlap and Magee to provide property management services for the City of Phoenix Housing Department's Affordable Housing Portfolio (Portfolio). Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City's Portfolio consists of 18 multifamily residential housing properties with 1,282 rental units that provide affordable housing to low- to moderate-income residents. This contract will provide third party property management services in connection with the continued operations of the Portfolio based on three groups: Group A - Senior and Affordable Housing, Group B - Deed Restricted and Affordable Housing, and Group C - Section 8 and Affordable Housing. Dunlap and Magee will receive a management fee directly from the rental revenue generated by the Portfolio. However, during the term of the contract the City will disburse funds to Dunlap and Magee to fund capital improvements throughout the Portfolio.
Procurement Information
RFP 17-004 Property Management Services for Affordable Housing Portfolio was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Procurement Division on Aug. 5, 2016.
The proposals were scored by a five-member evaluation committee based on the following criteria: Method of Approach (0-300 points), Experience and Qualifications of Firm and Key Personnel (0-250 points), Price Proposal (0-200 points), Resident Services and Support (0-150 points), and References (0-100 points). The proposers and their scores are as follows:
Group A
Dunlap and Magee: 846
Celtic: 627
MEB: 420
NLR Sunrise: 401
Group B
Dunlap and Magee: 846
NLR Sunrise: 364
Group C
Dunlap and Magee: 846
NLR Sunrise: 364
Contract Term
The initial three-year contract terms shall begin on or about Jan. 11, 2017 and end Dec. 31, 2019. Provisions of the contract may include an option to extend the term of the contract up to two additional years, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value including all option years will not exceed $4.5 million (including applicable taxes) with an estimated annual expenditure of $900,000. Funds are available in the Housing Department budget.
Concurrence/Previous Council Action
The Sustainability, Housing, Efficiency and Neighborhoods Subcommittee recommended approval of this item on Dec. 6, 2016.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Housing Department.