Title
Electrical, Instrumentation and Control Inspection and Testing Services - Engineering Services - WS85260024, WS85290023 and WS85320019 (Ordinance S-48576)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with three consultants listed below, to provide Engineering Services that include: design support, construction inspection, and commissioning services for the Electrical, Instrumentation and Control Inspection and Testing Services project. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $7.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to improve the functionality, efficiency, and maintenance of the electrical, instrumentation and control systems at the Deer Valley Water Treatment Plant, 24th Street Water Treatment Plant, and the Union Hills Water Treatment Plant. The City uses inspection and testing services to assist the Engineer and Contractor with projects related to the water facilities and their various systems. The City has developed electrical, instrumentation and control standards for the entire Water Services Department which are used to provide consistency. This project will ensure adherence to these standards on all projects during the design, construction, calibration, testing, and commissioning of these systems.
The Engineering consultants' services include, but are not limited to: assist with new design and construction projects, maintain City of Phoenix arc flash documents, and assist Operations and Maintenance staff with testing and training needs.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604, the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Eight firms submitted proposals and are listed below.
Selected Firms
Rank 1: Black & Veatch Corporation
Rank 2: Brown and Caldwell, Inc.
Rank 3: Oz Engineering, LLC
Additional Proposers
Rank 4: Wilson Engineers, LLC
Rank 5: Jacobs Engineering Group, Inc.
Rank 6: Arcadis U.S., Inc.
Rank 7: Affiliated Engineers, Inc.
Rank 8: Canfield Engineering and Integration, LLC
Contract Term
The term of each agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the Engineering consultants will not exceed $2.5 million, including all subconsultants and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Deer Valley Water Treatment Plant
24th Street Water Treatment Plant
Union Hills Water Treatment Plant
Council Districts: 1, 2 and 6
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.