Title
Design and Construction Contract Awards During City Council Summer Recess (Ordinance S-50049)
Description
Request to authorize the City Manager, or his designee, to award up to six contracts in support of critical construction projects during the City Council summer recess. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Street Transportation Department has identified the following items as urgent, critical and requiring contract services for projects that have extremely tight deadlines. The procurements are scheduled to complete selection in July 2023, which will not allow contract awards to occur prior to Council's summer recess. The scope, contract services and corresponding cost estimates are as follows:
- Item 1: T007310000 - Adams Street Garage Elevator Refurbishment Design-Bid-Build Services. Award to one firm in an amount not to exceed $2.5 million. Funding is available in the Parking Garage Trust Fund.
- Item 2: AH20300003 - Edison Impact Hub Abatement and Demolition Design-Bid-Build Services. Award to one firm in an amount not to exceed $850,000. Funding is available through the American Rescue Plan Act.
- Item 3: AH10010002 - US Vets Phase 2 Design-Bid-Build Services. Award one firm in an amount not to exceed $3 million. Funding is available through the American Rescue Plan Act.
- Item 4: 4108JOC215 - Transmission Main Repair and Rehabilitation Job Order Contract Services. Award to two firms in an amount not to exceed $5 million each. Funding is available through various Capital Improvement Program or Operating budgets.
- Item 5: AV21000112 - Phoenix Sky Harbor International Airport Terminal 4 Infrastructure Passenger Boarding Bridges Engineering Services. Award to one firm in an amount not to exceed $500,000. Funding is available through the Bipartisan Infrastructure Bill Aviation Capital Grants.
Procurement Information
The City Engineer and Street Transportation Department recommend the award of contracts by the City Manager during the summer recess to the firms who provide the best value to the City based on scoring criteria that evaluates the technical capabilities as well as price proposals submitted by the firms in response to the City's requests for qualifications or bids for the projects listed above.
Financial Impact
Capital Improvement Program or Operating budget funding may be utilized. Authorization is requested to execute job order agreements for up to $2 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Gina Montes, Mario Paniagua, Ginger Spencer and Alan Stephenson, the Housing, Public Works, Aviation and Water Services departments, and the City Engineer.