Title
Vehicle Suspension, Steering, and Alignment Services - IFB 23-FSD-044 - Requirements Contract (Ordinance S-49535)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Betts Truck Parts & Service and RWC International, LTD for vehicle suspension, steering, and alignment services on heavy-duty vehicles. Further request to authorize the City Controller to disburse all funds related to this item. This item will have a value of $1,825,000.
Report
Summary
The Public Works Department is responsible for maintaining a fleet of approximately 7,800 vehicles with approximately 4,000 heavy-duty models. Public Works will use the services on these contracts to repair heavy-duty vehicles back to Original Equipment Manufacturer (OEM) standards. The vendors will be responsible for performing repairs related to steering, suspension, and alignment on heavy-duty, refuse, and fire apparatus class 8 vehicles.
Procurement Information
Invitation for Bid 23-FSD-044 was conducted in accordance with Administrative Regulation 3.10. Two offers were received for Groups I and II, and one offer was received for Group III. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services.
Group I - Suspension and Steering Service
Betts Truck Parts & Service: $118.50/Hour
RWC International, LTD: $135/Hour
Group II - Menu Alignment at Vendor Facility
Betts Truck Parts & Service: $588.55/group total
RWC International, LTD: $800/group total
Group III - Menu Alignment at City Facility
RWC International, LTD: $950/group total
Contract Term
The initial three-year contract term will begin on or about May 1, 2023, with two options to extend in up to one-year increments for a total contract term of five years.
Financial Impact
The contracts will have an estimated annual expenditure of $365,000, with a total value of $1,825,000 over the life of the contracts.
Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.