Title
Purchase of Caterpillar Cold Planer and Hydraulic Excavator (Ordinance S-43340)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Empire Southwest (Vendor 3016575) in an amount not to exceed $760,000.00 for purchase of a Caterpillar Cold Planer and Hydraulic Excavator. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department will purchase a Caterpillar Cold Planer on behalf of the Street Transportation Department and a Hydraulic Excavator on behalf of the Public Works Solid Waste Disposal Division. The Caterpillar Cold Planer has been selected to replace an aging asphalt grinder that has exceeded its useful life. This equipment has a service life expectancy of six years and is currently 10 years old. This equipment mills and cuts out existing asphalt for repair and maintenance of current street infrastructure to ensure proper grade and finish of new pavement. The Hydraulic Excavator has been selected to replace an aging excavator that has exceeded its useful life. This equipment has a service life expectancy of 7,500 hours and is currently at 9,469 hours. This equipment is used daily at the 27th Avenue Transfer Station on the tipping floor to pick up trash and load it into trailers to be hauled to the City-owned State Route 85 Landfill. This equipment helps to ensure that long-haul trailers are in compliance with the State's highway weight requirements.
Procurement Information
A determination has been approved for this one-time purchase of two pieces of Caterpillar equipment through the Arizona authorized vendor, Empire Southwest. In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing a request to adopt a cooperative agreement from another government agency.
Financial Impact
Funds are available in the Street Transportation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Public Works departments.