Title
State Route 85 Landfill Computer Aided Earthmoving System Upgrade, Maintenance, and Support - Requirements Contract (Ordinance S-49162)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Empire Southwest, LLC to provide an upgraded Computer Aided Earthmoving System (CAES), that operates with a Global Positioning System (GPS). The agreement will include maintenance and support. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contract will not exceed $364,132.
Report
Summary
The Public Works Department uses a satellite based CAES system that integrates with the landfill equipment to measure compaction rates, project the life of the State Route 85 Landfill, and optimize daily operations and staff productivity. Additionally, the system provides real time tracking and data to support efficient and effective air space management for cost analysis and reporting. The current system requires an upgrade because it is at the end of its lifecycle and is no longer supported. This upgrade is essential for the system to operate with Microsoft Windows 10 software, which the City requires to prevent security risks.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a determination memo citing sole source. Empire Southwest, LLC is the only authorized vendor of the system that can provide equipment, parts, service, warranty and training for CAT equipment.
Contract Term
This agreement will begin on or about April 1, 2023 for a five-year term with no options to extend.
Financial Impact
The aggregate value of the agreement will not exceed $364,132. Funding is available in the Public Works Department's budget.
Location
State Route 85 Landfill, 28633 W. Patterson Road, Buckeye, AZ
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.