Title
Fence Supply and Service Contract Award (Ordinance S-44481)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Western Fence Co., Inc., Phoenix Fence, and Liberty Fence & Supply, LLC to provide the City with various types of fencing supplies and services in the amount not to exceed $250,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors will provide various types of fencing supplies and services. The primary department using these contracts is the Housing Department for their Section 32 Homeownership Program. The requested products are critical and essential to citywide facility operations.
Procurement Information
IFB 18-208 Fence Supply and Service Federally Funded was conducted in accordance with Administrative Regulation 3.10. The solicitation was e-mailed to 68 suppliers and was posted on the City's website. Five offers were received by the Procurement Division on Feb. 23, 2018. Offers were solicited for four Groups:
- Group 1: Block and Masonry Fencing - Basically block or concrete walls/fences.
- Group 2: Ornamental Steel Fencing - Specialized steel and ornamental, wrought-iron type of fencing.
- Group 3: Chain-Link Fencing - Chain-link fences and some gates.
- Group 4: Wood Fencing.
The Deputy Finance Director recommends the offer from: Western Fence Co., Inc. for Group 1; the offer from Phoenix Fence Company for Group 2 and Group 3; and the offer from Liberty Fence & Supply LLC for Group 4, be accepted as the lowest, responsive and responsible offers.
Contract Term
The three-year contract will begin on or about May 1, 2018 and end on or about April 30, 2021. There are two one-year renewal options, which can extend the contract to end on or about April 30, 2023.
Financial Impact
The aggregate contract value including all option years shall not exceed $250,000. Funds are available in the Housing Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Housing and Finance departments.