Title
Water and Wastewater Process Control and Security Improvements - Job Order Contracting Services - 4108JOC214 (Ordinance S-50282)
Description
Request to authorize the City Manager, or his designee, to enter into a master agreement with Ludvik Electric Co., to provide Water and Wastewater Process Control and Security Improvements Job Order Contracting services for the Water Services Department. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $20 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
Ludvik Electric Co.'s (Ludvik) services will be used on an as-needed basis to provide Water and Wastewater Process Control and Security Improvements services for installation/replacement of electrical and instrumentation equipment, programming remote terminal units, emergency repairs, pre/post construction services and engineering services as required. Additionally, Ludvik will be responsible for fulfilling Small Business Enterprise program requirements.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Ludvik Electric Co.
Additional Proposer
Rank 2: Industrial Power Solutions
Contract Term
The term of the master agreement is for up to five years, or up to $20 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement value for Ludvik will not exceed $20 million, including all subcontractor and reimbursable costs.
Request to authorize the City Manager, or his designee, to execute job order agreements performed under this master agreement for up to $2 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Water Services Department’s Capital Improvement Program and/or Operating budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.