Title
Paper Products - IFB 19-004 - Amendment (Ordinance S-50162)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contracts 148607 with Veritiv Operating Company and 148608 with Kelly Spicers, Inc. to extend Contract terms and allow additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $550,000.
Report
Summary
These contracts will provide a large variety of paper types used by the Print, Design, and Mail Services section of the City Clerk Department to produce community awareness, training and other critical business communications for all City departments. Examples of common projects include flyers, brochures, postcards and other media used to inform the public about City events, programs and services, as well as legal forms, statements, licenses and invoices for the Police, Fire, City Clerk, Municipal Court and Law departments.
Contract Term
Upon approval the contracts will be extended through Sept. 30, 2024, with an option to extend through Sept. 30, 2025.
Financial Impact
Upon approval of $550,000 in additional funds, the revised aggregate value of the contracts will not exceed $1,550,000. Funds are available in the City Clerk Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Paper Products Contract 148607 (Ordinance S-45029) on Oct. 3, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk Department.