Title
Tal Wi Wi Ranch Water Distribution System Maintenance and Operations - RFP 18-010 (Tal Wi Wi Testing) (Ordinance S-44582)
Description
Request to authorize the City Manager, or his designee, enter into a contract with Matrix New World Engineering, Land Surveying And Landscape Architecture, P.C. (Matrix New World) to maintain and operate the Tal Wi Wi Ranch (Ranch) water distribution system in an amount not to exceed $500,000 over the five-year term of the contract, if the option to extend the term is exercised. The contract may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department acquired the Ranch in 2000 to protect Luke Air Force Base's airspace. The Ranch is comprised of approximately 872 acres and is located north of Luke Air Force Base. The City has a long-term lease for an on-going farming operation on the Ranch. The Aviation Department installed equipment on the Ranch for a non-community water distribution system, including a potable water tank and monitoring and pump equipment. The water distribution system serves not more than 25 individuals at six residential and office locations.
The Aviation Department needs a qualified contractor to maintain and operate the water distribution system at the Ranch. The specific tasks under the contract include maintaining the chlorination equipment and monitors, troubleshooting call-outs to sites, replacing non-captial equipment, making minor repairs of capital equipment, and checking nitrates and chlorine levels for public safety.
Procurement Information
Request for Proposal 18-010 (Tal Wi Wi Water Testing) was conducted in accordance with Administrative Regulation 3.10. One responsive and responsible proposal was submitted on Feb. 28, 2018 by Matrix New World. The proposal was evaluated by a panel according to the following 1,000 point evaluation criteria:
- Firm Qualifications and Experience: 250 Points.
- Cost: 250 Points.
- Staff Qualifications and Experience: 200 Points.
- Method of Approach: 200 Points.
- Certificates and Licenses: 100 Points.
The evaluation panel gave Matrix New World a score of 995 points through a concensus scoring process.
Contract Term
The term of the contract is three years and will begin on or about June 1, 2018. The contract may include one option to extend the term up to two years that may be exercised at the sole discretion of the Aviation Director.
Financial Impact
The cost of the contract over its five-year term will not exceed $500,000. Funds are available in the Aviation Department's budget.
Concurrence/Previous Council Action
The Downtown, Aviation, Economy and Innovation Subcommittee approved this item on May 2, 2018 by a vote of 4-0.
Location
9871 N. Litchfield Road, El Mirage, Ariz.
Council District: Outside the City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.