Title
Mobility Vehicles and Vehicle Conversion Services - COOP 22-003 (Ordinance S-47871)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative purchasing contract with Creative Bus Sales, Inc. under State of Arizona Cooperative Agreement CTR054848 to procure mobility vehicles and vehicle conversion services for the Public Transit Department. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $25 million over five years.
Report
Summary
The cooperative purchasing contract will provide Public Transit Department (PTD), as the designated recipient of federal funds, the ability to procure new mobility vehicles on behalf of grant subrecipients of the Federal Transit Administration's Enhanced Mobility of Seniors and Individuals with Disabilities Section 5310 program. This contract will also provide for the purchase of Dial-a-Ride and circulator vehicles that are currently used in programs managed by PTD.
Procurement Information
In accordance with Administrative Regulation 3.10, a cooperative purchasing contract is required when the City uses a cooperative agreement from another public agency. The contract was awarded through competitive processes consistent with the City's procurement processes, as set forth in Phoenix City Code, Chapter 43.
The State of Arizona contract, which was awarded by ADOT on May 1, 2021, covers the purchase of mobility vehicles and vehicle conversion services as required by PTD. The use of this cooperative agreement will provide the City national discounts on these products. Additionally, review of pricing and availability from registered small and local businesses indicates that this cooperative contract offers the best value to the City.
Upon City Council approval of this item, a cooperative purchasing contract incorporating the City's terms and conditions will be fully executed between the referenced vendor and the City.
The Deputy Finance Director recommends that the cooperative purchasing contract with Creative Bus Sales be accepted.
Contract Term
The five-year contract term will begin on or about Sept. 1, 2021.
Financial Impact
The aggregate contract value will not exceed $25 million. Funding is available in the Public Transit Department's Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.