Title
Authorization to Enter Into Agreement for Data Entry Services Under FARE Program (Ordinance S-44891)
Description
Request to authorize the Phoenix Municipal Court to enter into an agreement with Conduent State & Local Solutions, Inc. to provide data entry services to the Phoenix Municipal Court under the Arizona Supreme Court’s FARE (Fines, Fees, and Restitution Enforcement) program. The aggregate contract value will not exceed $225,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Arizona Judicial Department’s Administrative Office of the Courts (“AOC”) administers the FARE program to enhance payment and collection capabilities for all participating courts, including the Phoenix Municipal Court. The AOC has a current contract with Conduent State & Local Solutions, Inc. to provide services essential to the operation of FARE, including data entry services that are key to the rapid entry of charge information into the FARE repository. The AOC is extending this arrangement with Conduent State & Local Solutions for an additional five years effective July 1, 2018. Because the Phoenix Municipal Court is an Arizona Judicial Department Court, the Phoenix Municipal Court has received data entry services by way of a work order agreement under the AOC’s existing contract with Conduent State & Local Solutions, Inc. The Court would like to continue to receive needed data entry services by establishing a new work order agreement under the extension of the AOC’s contract #2013-29 effective July 1, 2018.
Contract Term
The agreement term for a three-year period will begin on or about July 1, 2018, with two one-year renewal options.
Financial Impact
The aggregate contract value will not exceed $225,000. Funds are available in the Phoenix Municipal Court’s budget.
Department
Responsible Department
The item is submitted by Chief Presiding Judge B. Don Taylor III and Deputy City Manager Karen Peters.