Title
Baggage Handling Controls System Design, Programming, and Integration Services Contract - RFA 25-025 Request for Award (Ordinance S-51560) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Brock Solutions US Systems, LLC to provide baggage handling controls system design, programming, and integration services for the Aviation Department (Aviation). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $440,000.
Report
Summary
The contract will provide technical support, including design, programming, integration services, for the baggage handling system (BHS) architectural controls at Phoenix Sky Harbor International Airport. The contract is critical for the technical support of the BHS upper and lower control systems; evaluating system services, applications, and databases for security updates and maintenance; and providing software and system configurations and modifications.
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: special circumstances without competition. On February 26, 2024, the Aviation Department issued Request for Proposal (RFP) 24-0156 Baggage Handling System - Operations, Maintenance, Repair, and Controls System Design. After publicly posting the award recommendation on August 15, 2024, Aviation received several public records requests requiring research and responses which delayed the procurement process. A protest to the Award Recommendation was also received and is being processed. The current contracted vendor has confirmed that a contract extension beyond January 31, 2025 is not a viable option. This critical contract is necessary to continue services until the resulting contract from RFP 24-0156 is awarded and in place.
Contract Term
The contract will begin on or about February 1, 2025, with a nine-month term and no options to extend the term.
Financial Impact
The aggregate contract value will be up to $440,000 for the nine-month term.
Funding is available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.