Title
Additional Expenditures for Facility Site Assessments (Ordinance S-47182)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures to contracts with Abacus Project Management, Inc. (Contract 148930); AECOM Technical Services, Inc. (Contract 148934); Ameresco, Inc. (Contract 148933); APMI, Inc. (Contract 148925); Arrington Watkins Architects, LLC (Contract 148932); C&S Engineers, Inc. (Contract 148926); Cannon/Parkin, Inc. (Contract 148935); Bureau Veritas Technical Assessments, LLC (Contract 148928); Faithful & Gould, Inc. (Contract 148929); and Wood Environment and Infrastructure Solutions, Inc. (Contract 148931) in an amount up to $3,000,000, to provide condition assessments on City buildings. Further request authorization for the City Controller to disburse all funds related to this item. The revised aggregate value of the contracts will not exceed $9,100,000.
Report
Summary
These contracts are used to complete condition evaluations of all City properties. These evaluations provide information for capital planning, identification of areas with immediate needs, improved maintenance, and verification of functional and environmental obsolescence. Site assessments are needed to maintain the condition and safety of more than 1,300 City facilities. The information gathered from the assessments makes it possible to plan and budget for necessary maintenance and repairs of these buildings, which is necessary for the safety of City employees and the public.
Contract Term
The initial one-year term of the contracts began on Dec. 1, 2018, with four one-year options to extend, for a total contract term of up to five years.
Financial Impact
Upon approval of $3,000,000 in additional funds for the Public Works Department, the revised aggregate value of the contracts will not exceed $9,100,000. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
The contracts are the result of solicitation RFQu 19-FMD-020 awarded by Formal Council action on Nov. 14, 2018, with an estimated aggregate amount of $6,100,000. The action approved a Qualified Vendor List (QVL) to be established for an initial one-year term, with four one-year options to extend, and pay authority for the first two years of the QVL.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.