Title
Automated Passport Control Kiosks Contract Extension (Ordinance S-45507)
Description
Request to authorize the City Manager, or his designee, to amend APC Kiosk Supply & Support Contract Suite 138886 (Contract) to extend the term five years. The Contract is with Vancouver Airport Authority (YVR), which provides maintenance and repair services for the 12 existing automated passport control (APC) kiosks at Phoenix Sky Harbor International Airport (PHX). The amendment may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. The cost of the extension will not exceed $375,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department owns 12 APC kiosks at PHX that are used by the United States Customs and Border Protection (CBP) for processing international arrival passengers into the port of entry at PHX. The amendment to the Contract will include services to maintain hardware and software to ensure that all APC kiosks are properly maintained and operating correctly. Regular maintenance of the APC kiosks ensures that all international arrival passengers' information is provided to CBP for processing in a timely manner. The APC kiosks at PHX are proprietary and can only be maintained by YVR.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
The Contract requires YVR to provide APC kiosks and maintenance and repair services to hardware and software. Extending the term of the Contract will ensure that efficiencies and cost effectiveness are achieved because APC kiosks are YVR products that are proprietary and can only be maintained by YVR. By extending the Contract term, APC kiosks will remain operational and the need for a possible replacement will be eliminated.
Contract Term
The Contract term will be extended on or about July 1, 2019 and continue for five years.
Financial Impact
The cost of the five-year extended Contract term will not exceed $375,000. Funds are available in the Aviation Department's budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Aviation and Transportation Subcommittee meeting on March 26, 2019, by a vote of 3-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.