Title
Authorization to Enter into Contract for Comprehensive Community Needs Assessment (Ordinance S-47396)
Description
Request authorization for the City Manager, or his designee, to enter into contract with Burns & Associates, a division of Health Management Associates, Inc., to conduct a Comprehensive Community Needs Assessment for the City of Phoenix Human Services Department. The contract term will begin on or about July 1, 2021, through June 30, 2022, with two one-year options to extend. The total contract amount will not exceed $135,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. Funding is available from a combination of the U.S. Department of Health and Human Services Head Start and Community Services Block Grant funds. There is no impact to the General Fund.
Report
Summary
As a requirement of receiving U.S. Department of Health and Human Services Head Start and Community Services Block Grant funds, grantees must conduct periodic community needs assessments every three years that provide information regarding service data and gaps in the Phoenix area.
Health Management Associates, Inc. (HMA), will be required to compile demographic and service area data by census tract, zip code, village level, and school district. In addition, HMA must conduct focus groups and survey low-income families, seniors, HS parents, and community partners to determine the needs of the families. The data must be analyzed to identify trends, including areas of strength and need. A comprehensive report is completed in the first year with updates completed in the subsequent two years.
Procurement Information
Request for Proposals, RFP-20-CSSD-38, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. The Human Services Department received six offers on Oct. 8, 2020 and four were determined responsive and responsible to the solicitation requirements.
The Evaluation Committee evaluated all proposals based on the evaluation criteria, responsiveness to all the specifications, terms and conditions, and responsibility to provide the required service. The Evaluation Criteria was as follows:
Criteria and Possible Points:
- Method of Approach - 450 possible points
- Experience of Key Personnel and Sub-Consultants - 300 possible points
- Cost/Budget - 250 possible points
Evaluation Committee Scoring Consensus:
- Health Management Associates, Inc.: 866 points
- Thomas P. Miller & Associates: 700 points
- Rounds Consulting Group, Inc.: 684 points
- Kulik Strategic Advisers: 381 points
The Evaluation Committee recommended Health Management Associates, Inc. for contract award.
Contract Term
The contract term will begin on or about July 1, 2021 through June 30, 2022, with two one-year options to extend, for a total contract term of three years. Each extension option may be exercised at the discretion of the City Manager or designee.
Financial Impact
Expenditures are not to exceed $135,000 over the life of the contract. Funding is available from a combination of the U.S. Department of Health and Human Services Head Start and Community Services Block Grant funds. No additional General Funds are required.
Concurrence/Previous Council Action
The Land Use and Livability Subcommittee approved the award recommendation on Feb. 17, 2021 by a vote of 4-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Human Services Department.