Title
Rider Sweepers - Contract Recommendation (Ordinance S-46561)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Haaker Equipment Company, dba Total Clean Equipment for the purchase of rider sweepers. This contract will have an aggregate amount of $2.6 million. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for managing 32 riding sweepers within the City's fleet. Public Works seeks to replace two units for the Parks and Recreation Department and one for the Aviation Department under this contract. The units scheduled for replacement have exceeded their life cycle and have sustained increased maintenance costs beyond the asset value. These units are essential to operations and are used for interior and exterior cleaning or scrubbing of warehouse floors, road surfaces, parking lots and sidewalks while providing dust control.
Procurement Information
Invitation for Bid (IFB) 20-FSD-041 was conducted in accordance with Administrative Regulation 3.10. Three bid items were identified: Bid Item 1 - rider sweeper sweeping 124,080 square feet-an-hour; Bid Item 2 - rider sweeper sweeping 184,800 square feet-an-hour; Bid Item 3 - rider sweeper sweeping 217,800 square feet-an-hour. Three bids were received with all vendors bidding on all three items. All bids were deemed responsive and responsible with the low bid being recommended for award as noted below.
Bid Item 1
Total Clean Equipment: $29,712.82*
Southwest Sweeper Sales, Inc.: $34,351
Minuteman International, Inc.: $38,878.50
Bid Item 2
Total Clean Equipment: - $42,448.91*
Southwest Sweeper Sales, Inc.: $47,710
Minuteman International, Inc.: $49,840.67
Bid Item 3
Total Clean Equipment: $51,900.88*
Southwest Sweeper Sales, Inc.: $55,459.00
Minuteman International, Inc.: $61,289.10
Contract Term
This contract will begin on or about June 1, 2020, with an initial one-year contract term, with four option years, to be exercised in increments of up to one year, with a total contract term of five years.
Financial Impact
This item will have a total aggregate amount of $2.6 million. Funds are available in the Aviation and Parks and Recreation Departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Deputy City Managers Toni Maccarone and Karen Peters, and the Aviation, Parks and Recreation, and Public Works departments.