Title
Information Technology (IT) Professional Services Contract - Letter of Agreement to Extend Cooperative Purchasing Agreement for Multi-Temporary Staffing Services (Ordinance S-52396) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a Letter of Agreement (LOA) with Guidesoft, Inc. to reinstate the terms and conditions and extend Contract 148480, Information Technology (IT) Professional Services, through June 30, 2026. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request continued use of the funds previously approved by Ordinance S-50143.
Report
Summary
The purpose of this LOA is to continue to provide consulting and project management services through a Managed Service Provider (MSP) for IT professional services. The MSP IT professional services include but are not limited to sourcing, assignment and management of projects, system implementation, data conversion and hardware and software configuration. Additionally, this contract will enable the City to obtain MSP IT staff to assist with ongoing work assignments allowing City staff to focus on strategic initiatives when necessary.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances- After the Fact. Reinstatement of Contract 148480 through the LOA will ensure continuity of services and operations. Further, the LOA will allow departments adequate time to fully utilize their remaining encumbered funds, while also providing a transition period for future needs.
Contract Term
The term of the LOA will be from on or about November 19, 2025, through June 30, 2026.
Financial Impact
The aggregate contract value will not exceed $23,351,000. No additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Multi-Temporary Staffing Services - Managed Services Provider Contract 148480 (Ordinance S-44975) on September 5, 2018.
• Multi-Temporary Staffing Services - Managed Services Provider Contract 148480 (Ordinance S-45196) on December 5, 2018.
• Multi-Temporary Staffing Services - Managed Services Provider Contract 148480 (Ordinance S-46189) on November 20, 2019.
• Multi-Temporary Staffing Services - Managed Services Provider Contract 148480 (Ordinance S-47922) on September 8, 2021.
• Multi-Temporary Staffing Services - Managed Services Provider Contract 148480 (Ordinance S-48944) on August 31, 2022.
• Multi-Temporary Staffing Services - Managed Services Provider Contract 148480 (Ordinance S-49970) on June 28, 2023.
• Multi-Temporary Staffing Services - Managed Services Provider Contract 148480 (Ordinance S-50143) on September 6, 2023.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.