Title
Small Equipment Repair Services - Requirements Contract - IFB 21-061 (Ordinance S-47562)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Source Parts and Equipment LLC and Superior Cleaning Equipment Inc., to purchase small equipment repair services for citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,600,000.
Report
Summary
These contracts will be used citywide to purchase small equipment repair services on an as-needed basis to repair various small equipment, including powered weeding machines, paint sprayers, water heated pressure washers, welding equipment, portable generators, power blowers, band saws, and cordless and other miscellaneous small equipment. These equipment repair contracts repair vital equipment that supports a variety of services, including services provided by the First Responders, Solid Waste Collection Services, and Facilities and Fleet mechanic staff. In addition, the contracts repair tools that are used for the Neighborhood Services Department's (NSD) Tool Lending Program which provides tools for residents and large-scale neighborhood cleanups, and repairs to paint sprayers and pressure washers which are utilized by the NSD's Graffiti Busters team throughout the City.
Procurement Information
IFB 21-061 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on March 19, 2021 which were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid was sent to 140 suppliers and was publicly posted and available for download from the City's website.
The Deputy Finance Director recommends that the offers from Source Parts and Equipment LLC and Superior Cleaning Equipment Inc. be accepted as the lowest priced, responsive and responsible offers.
Multiple awards are recommended to ensure the overall lowest cost to the City.
Contract Term
The five-year contract term will begin on or about June 1, 2021.
Financial Impact
The aggregate contract value will not exceed $1,600,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.