Title
Citywide Engineering/Consulting On-Call Services for Calendar Years 2021-2022 (Ordinance S-47024)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the 64 consultants listed in Attachment A to provide Engineering/Consulting On-Call services citywide. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.2 million for each agreement; the total fee for all services including all agreements will not exceed $76.8 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing On-Call Engineering/Consulting services that include, but are not limited to: Aviation, Convention Center, Fire, Parks & Recreation, Public Works, Street Transportation, and Water Services. The scope of work for the on-call projects may include studies, plan review, special inspections, programming, master plans, design, construction document development (plans, specifications and cost estimates), and construction administration and inspection services.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Sixty-four firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is two years, or up to $1.2 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $1.2 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $76.8 million.
Funding is available in Citywide Departments' Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.