Title
Armed, Unarmed, and Event Security Guard Services - Requirements Contract - IFB 18-299 (Ordinance S-45063)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Surveillance Security, Inc. and Andy Frain Services, Inc., to provide armed, unarmed, and event security services for citywide use. Further request the City Controller to disburse all funds related to this item. The five-year aggregate value of the contracts will not exceed $10.5 million, with an annual estimated expenditure of $2.1 million.
Report
Summary
These contracts will provide armed, unarmed, and event security guard services to secure public and private interior and exterior property, in addition to providing security at City-sponsored events such as the Fabulous Phoenix 4th and Electric Light Parade. Guard services will be used during operating and after hours to monitor City buildings and patrol City locations to deter crime and protect City property. Guard services will also be used to monitor video-surveillance systems, and fire detection, alarm and communication systems as well as provide fire watch services and emergency guard services, as needed. The contracts will be available for citywide use, however the primary regular user departments include the Fire, Police, Public Works, Street Transportation, and Parks and Recreation departments.
Procurement Information
Invitation for Bid 18-299 was conducted in accordance with Administrative Regulation 3.10. There were 12 offers received by the Finance Department's Procurement Division on July 27, 2018. One offer was deemed non-responsive for including exceptions to City's terms and conditions with their submittal, and one offeror was deemed not responsible due to unsatisfactory references.
The Deputy Finance Director recommends that the offers from Surveillance Security, Inc. and Andy Frain Services, Inc., be accepted as responsive and responsible offers which offer the lowest overall cost to the City.
Contract Term
The five-year term will begin on or about Dec. 1, 2018.
Financial Impact
The five-year aggregate value will not exceed $10.5 million, with an estimated annual expenditure of $2.1 million. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.