Title
Arts, Education, and Recreation Supplies and Equipment Qualified Vendor List (Ordinance S-52091) - Citywide
Description
Request to authorize the City Manager, or his designee, to approve a Qualified Vendor List (QVL) and enter into contracts with eligible contractors to provide Arts, Education, and Recreation Supplies and Equipment to the Human Services and Library departments. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contracts will not exceed $3.7 million over the life of the QVL.
Report
Summary
The City of Phoenix Human Services and Library departments have an ongoing need for arts, education, and recreation supplies and equipment to support their Head Start Birth to Five Program, Senior Programs Division, and infant and toddler programs at public libraries.
Procurement Information
A Request for Qualifications, RFQu-25-HSD-80, was processed in accordance with City of Phoenix Administrative Regulation 3.10 to establish a QVL.
The Human Services Department received 21 offers on April 4, 2025. Nineteen of the offers were deemed to be responsive and responsible. The procurement officer evaluated the offers using a pass/fail evaluation matrix based on the following criteria:
- Experience and Qualifications.
- Method of Approach and Delivery of Services.
- Product Category Discount Percentage.
- Reference Checks with Positive Results.
- No Active Exclusions Found on the System for Award Management Database.
- In Good Standing with the Arizona Corporation Commission.
The procurement officer recommends award to the following offerors:
- Blick Art Materials, LLC
- BSN Sports, LLC
- Complete Book and Media Supply, LLC
- Earlychildhood, LLC dba Discount School Supply
- EPS Operations, LLC
- Flinn Scientific, Inc.
- Fun and Function, LLC
- Fun Express, LLC
- Kapalaran LLC dba Ahwatukee Trophies and Awards
- Kaplan Early Learning Company
- Lakeshore Parent, LLC, Lakeshore Learning Materials, LLC
- Nasco Education, LLC
- PC Links, LLC
- Really Good Stuff, LLC
- Scholastic, Inc.
- School Health Corporation
- School Specialty, LLC
- STEMfinity, LLC
- The Discovery Source, Inc.
Contract Term
The term of each contract will begin no sooner than June 18, 2025 and end no later than June 30, 2029.
Financial Impact
The aggregate value of all contracts will not exceed $3.7 million. Funding for the Human Services Department is available from the United States Department of Health and Human Services, Administration of Children, Youth, and Families, and the Human Services Department operating budget. Funding for the Library Department is available from the First Things First Grant and the Library Department operating budget.
Concurrence/Previous Council Action
This item was approved by the Head Start Policy Council on April 14, 2025 by a vote of 12-0.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Gina Montes and the Library and Human Services departments.