Title
Sanitary Sewer Collection System Emergency Repair and Replacement - Job Order Contract - 4108JOC153 WS90500232-1 (Ordinance S-43348)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Achen-Gardner Construction, LLC, (Chandler, Ariz.) and B&F Contracting, Inc., (Phoenix) to provide Sanitary Sewer Collection System Emergency Repair and Replacement Job Order Contracting (JOC) services, and to execute contract options as necessary. Further, request authorization for the City Controller to disburse all funds related to this item.
Additionally, request to authorize the City Manager, or his designee, to take all action as deemed necessary or appropriate to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Job Order Contracts (JOC) will be used on an as-needed basis to provide emergency and priority sanitary sewer collection system repair and replacement. The scope of work may include, but is not limited to: working in confined spaces, vaults or shored excavations in accordance with all applicable occupational safety regulations; backfilling and providing temporary and/or permanent pavement replacement; by-pass pumping; repair or replace 8-inch to 90-inch sanitary sewer lines and force mains; disposal, clean-up and restoration of job sites; traffic control; odor control as necessary when working on sanitary sewer lines, minor site and piping work at lift stations, and all other work as it relates to this JOC. A Small Business Outreach goal of two percent has been established for these contracts.
Procurement Information
Achen-Gardner Construction, LLC, and B&F Contracting, Inc., were chosen for this project using a qualifications-based selection process according to Section 34-604 of the Arizona Revised Statutes (ARS). Pursuant to ARS Title 34, the City is not to release the scoring of proposers until the contract has been awarded. The top-three rankings follow:
Achen-Gardner Construction, LLC: Ranked #1
B&F Contracting, Inc.: Ranked #2
Hunter Contracting, Inc.: Ranked #3
Contract Term
Each JOC will be for a three-year term with an option to renew for an additional two-year term or maximum funding capacity, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The initial contract value of each JOC will be $3 million with an option to renew for an additional $2 million for a total contract value of $5 million each, including all amendments. Authorization is requested to execute job order agreements performed under this JOC for up to $2 million each in construction costs. In no event will any job order agreement exceed this limit without Council approval to increase the limit. Funding is available in the Water Services Department’s Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department and the City Engineer.