Title
Construction Contract Awards During City Council Summer Recess (Ordinance S-53079) - District 7
Description
Request to authorize the City Manager, or the City Manager's designee, to award one contract in support of a critical construction project during the City Council summer recess. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The contract authorized herein, along with the named contracting party and the amount of the contract, will be separately ratified by City Council at a future date.
Additionally, request to authorize the City Manager, or the City Manager's designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Office of the City Engineer has identified the following item as urgent, critical, and requiring contract services for a project that has extremely tight deadlines. The procurement is scheduled to complete selection in early July 2026, which will not allow contract award to occur prior to Council's summer recess. The scope and contract service are as follows:
Item 1: WS90501003 - Lift Station 61 Redundant Force Main Design-Bid-Build Services. Award to one firm. Funding is available through the Water Services Department's Capital Improvement Program budget.
Procurement Information
The Office of the City Engineer recommends the award of contracts by the City Manager during the summer recess to the firm who provides the best value to the City based on the price proposal submitted by the firm in response to the City's request for bids for the project listed above.
Contract Term
Item 1: Contract term is 548 Calendar Days from issuance of Notice to Proceed.
Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
Capital Improvement Program budget funding will be utilized. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Lift Station 61
Council District: 7
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Amber Williamson, the Water Services Department and the City Engineer.