Title
Citywide Street Landscape Maintenance - Two-Step Job Order Contract - 4108JOC140 (Ordinance S-43223)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Basin Tree Service & Pest Control, Inc. DBA United Right-of-Way (Phoenix) to provide Citywide Street Landscape Maintenance Job Order Contracting (JOC) services and to execute contract options as necessary. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The JOC contractor will be utilized to provide the maintenance and restoration of established right-of-way landscaping and irrigation systems to include but not limited to: backflow prevention systems repair, replacement and testing, herbicide applications to inhibit or eradicate weed growth, planting, pruning and removal of landscape, repair and/or install various types of fencing and traffic control bollards, graffiti removal, and repair or replace concrete pedestrian pathways and miscellaneous concrete flat work within Phoenix city limits. United Right-of-Way's service level of three times per year would provide regular maintenance to street landscaping and improve the current complaint-driven process. Attachment A is a copy of the report that was provided to the Transportation and Infrastructure Subcommittee on Jan. 10, 2017 that provides additional information about street landscape maintenance.
Procurement Information
United Right-of-Way was chosen for this project using a qualifications-based selection process according to Section 34 of the Arizona Revised Statutes (ARS). Per ARS Title 34, the City is not to release the scoring of the proposers until a contract has been awarded. The top-three rankings follow.
Basin Tree Service & Pest Control, Inc. (DBA United Right-of-Way): Ranked #1
Brightview Landscape Services, Inc.: Ranked #2
DLC Resources, Inc.: Ranked #3
Contract Term
The JOC will be for a three-year term with an option to renew for an additional two-year term or maximum funding capacity, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The three-year base term of the contract will have a maximum available contract capacity of $3.3 million. The two-year renewal option, if exercised, will provide an additional $2.2 million in capacity, for a total maximum available contract capacity of $5.5 million over the five-year term of the contract, including all amendments. Authorization is requested to execute individual job order agreements performed under this JOC for up to $1.2 million each in contract costs to account for typical and anticipated cost escalations for annual contract services through the five years of the contract. In no event will any job order agreement exceed this limit without Council approval to increase the limit. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
The first job order agreement to be issued will not exceed $1,060,000, which will cover landscape maintenance services per the scope of the contract for the first year of the contract.
Operating and Capital Improvement Program funding may be utilized. The Budget and Research Department will review and approve funding availability prior to the issuance of any job order agreement.
Concurrence/Previous Council Action
On Jan. 28, 2015, the Parks and Recreation and Street Transportation departments provided an overview of the street landscape maintenance activities to the Finance, Efficiency, Economy and Sustainability Subcommittee.
On Feb. 25, 2015, the Transportation and Infrastructure Subcommittee unanimously recommended Council approval to consolidate street landscape design and maintenance activities into the Street Transportation Department and begin the process to pursue contracted services; and on April 28, 2015 the City Council unanimously approved the proposal.
On Jan. 10, 2017, the Transportation and Infrastructure Subcommittee unanimously recommended City Council approval to award a contract for street landscape maintenance to Basin Tree Service & Pest Control, Inc. DBA United Right-of-Way.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department and the City Engineer.