Title
Hydraulic Hose Repair and Replacement - Contract Recommendation (Ordinance S-45443)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Bridgestone HosePower, LLC, dba HosePower USA, and Mobile Hose of Arizona, Inc., dba Pirtek Sky Harbor to provide hydraulic hose repair and replacement services. These two contracts will have an estimated total aggregate value of $675,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works and Aviation departments are responsible for maintaining a diverse fleet with a multitude of hydraulic hose configurations. Repair and replacement of these hoses are essential to keep vital equipment, such as refuse trucks, backhoes, graders, etc., functioning for City services, as well as keep equipment at airports running that provide runway, taxiway and gate maintenance. This contract will be used to allow the vendor to repair hoses, while also allowing them to replace hoses that are not able to be repaired.
Procurement Information
Invitation for Bid (IFB) 19-FSD-046 was conducted in accordance with Administrative Regulation 3.10. Two groups were identified in the bid submittal: labor charges; and parts pricing, with a grand total being used for evaluation. Two bids were received, with both vendors bidding on both groups. Because of the volume that Public Works and Aviation Departments will use this contract, both vendors are being recommended for award to have better coverage at all service centers and airports.
Group I - Labor Charges
HosePower USA: $150
Pirtek Sky Harbor: $220
Group II - Parts Pricing
HosePower USA: $68.70
Pirtek Sky Harbor: $188.57
Contract Term
The initial one-year contract terms shall begin on or about April 1, 2019, with four one-year options to extend, for an aggregate term of five years for each contract.
Financial Impact
These contracts will have a combined estimated annual expenditure of $135,000, with a total estimated aggregate amount of $675,000 over the life of the contracts. Funds are available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Deputy City Manager Karen Peters, and the Public Works and Aviation departments.