Title
Phoenix Sky Harbor International Airport Solar Covered Parking Shade Structures - Architectural Services - AV09000101 FAA (Ordinance S-50135)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with WHPacific, Inc. to provide Architectural Services that include design and possible construction administration and inspection for the Phoenix Sky Harbor International Airport Solar Covered Parking Shade Structures project. Further request to authorize execution of amendments to the agreement, as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of the project is to increase available renewable electricity at the Airport while reducing reliance on carbon-generated electricity. The project primarily focuses on installing solar covered parking shade structures at the 24th Street and 44th Street Phoenix Sky Train Station parking lots and the Terminal 4 Level 9 parking garage of the Airport. The new solar-covered parking shade structures in the parking areas will result in an annual average CO2 emissions avoidance, will increase renewable electricity, produce solar renewable energy credits for the City, and lead to electricity cost savings, in addition to providing covered parking areas for airport workers and the traveling public.
WHPacific Inc.'s services include: performing a Federal Aviation Administration (FAA) required glare analysis for each site; providing all services in compliance with applicable FAA rules, regulations, and grant requirements; optimizing each site for maximum solar production, including battery storage for peak demand savings and resiliency; providing programming to define requirements, alternatives, recommended approach, and associated costs and construction program; providing a design package that includes infrastructure for future electric vehicle charging, system specifications, and anticipated annual solar production report; providing electrical evaluation of existing conditions for each site; providing associated structural, electrical, mechanical, technology, fire/life/safety/security, and civil work as required; participating in pre-construction conference and weekly construction coordination meetings; conducting site visits and preparing field reports and monthly construction progress reports; reviewing and approving requests for information, proposal requests, change orders, and certification of progress payments; preparing and submitting all required federal, state, county, city, and others reports; participating in system commissioning activities; participating in substantial completion walk-through inspections and punch list and in a final acceptance walk-through inspection; providing record drawings, close-out related services and system acceptance testing and documentation; participating in post construction warranty inspection; and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. One firm submitted a proposal and is listed below.
Selected Firm
Rank 1: WHPacific, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for WHPacfic, Inc. will not exceed $5 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of the project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
24th Street and 44th Street Phoenix Sky Train Station parking lots and Terminal 4 Level 9 parking garage.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.