Title
Authorization to Amend and Extend Contract for Fiscal Monitoring Services (Ordinance S-50251)
Description
Request to authorize the City Manager, or his designee, to amend Contract 149307 with PUN Group, LLP (PUN Group) to extend the term for an additional year, beginning on or about Dec. 15, 2023 and ending Dec. 31, 2024, and approve funding for this vendor to continue to provide contracted services through the extended term. The contract value will not exceed $200,000 during the extension period. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. Funds are available from Workforce Innovation and Opportunity Act, Head Start, and General Funds.
Report
Summary
PUN Group conducts annual fiscal monitoring of subcontractors accountable to the City to facilitate the Human Services Department programs. These fiscal monitoring activities are required to comply with grant stipulations, including the Workforce Innovation and Opportunity Act, Head Start, Victim Services, and Homeless Services programs. The Request for Proposals process can take up to six months to complete, and this extension will allow the Human Services Department staff sufficient time to conduct the procurement process.
Contract Term
The extended contract term will begin on or about Dec. 15, 2023 and run through Dec. 31, 2024.
Financial Impact
Expenditures will not exceed $200,000 during the extension period of the contract. Funds are available from Workforce Innovation and Opportunity Act, Head Start, and General Funds.
Concurrence/Previous Council Action
- On Nov. 8, 2018, the Phoenix Business and Workforce Development Board approved the Workforce Development funding Program funding portion of this contract.
- On Dec. 12, 2018, City Council approved staff entering into contract with PUN Group with Ordinance S-45232.
- On Jan. 26, 2022, City Council approved additional funding for Contract 149307 with Ordinance S-48269.
- On Jan. 25, 2023, City Council approved additional funding for Contract 149307 with Ordinance S-49362.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.