Title
Authorization to Issue Revenue Contract Solicitation for Exclusive Event Utility Services
Description
Request the City Council to authorize the City Manager, or his designee, to issue a Revenue Contract Solicitation (RCS) for Exclusive Event Utility Services for the Phoenix Convention Center Department (PCCD).
Report
Summary
PCCD's event utility services are a critical component of the department's overall operations. An important goal of the PCCD is to maintain its distinctive brand by offering premium level services. In 2014, PCCD entered into a contract with Commonwealth Electric Company of the Midwest to provide exclusive event utility services. The current contract expires on September 30, 2019.
PCCD event utility services are being requested to continue to support the three convention center facilities located downtown. The successful offeror will provide event utility services including, with few exceptions, electrical services, water services, compressed air, and natural gas. The successful offeror must posess a State of Arizona Electrical Contractor's License, Category L-11(600 volts and under) and an A-17 High Voltage License during the life of the Contract. All electrical work performed must comply with current accepted National Electrical Code(s), NFPA 70E, and all other applicable supplemental City of Phoenix codes. All field electrical personnel utilized to provide electrical services, which will include accessing any 120/208 and 277/480 volt circuits, floor receptacles, company switches, bussway plugs, electrical trim, etc., shall have successfully completed an approved NFPA 70E safety training and hold an active certification to work with, on or near live energy. All field personnel must be supervised and in the presence of an Arizona state Licensed and Certified Journeyman electrician who has completed a federally approved minimum four-year apprenticeship program. The successful offeror will provide PCCD with commissions from revenue-generating activity conducted at PCCD for the rights of exclusivity for providing event utility services.
Procurement Information
With approval, PCCD will conduct an RCS to select an exclusive event utility services provider. The RCS will include standard terms and conditions, other necessary requirements, and would maximize revenues to the City. Responsive and responsible proposals will be evaluated by a diverse panel. Respondents will be evaluated according to, but not limited to, the following evaluation criteria.
Qualifications of Proposer - Experience and performance history of proposing firm.
Financial Return to the City - Commission structure offered.
Operations Plan - Quality and service standards, setup and operation of business.
Business Plan - event planning processes.
Public Outreach
With approval, PCCD will conduct an RCS to select a vendor for this contract. This process will include all standard and required outreach efforts as well as advertising in industry publications in order to ensure we are reaching the target market.
Concurrence/Previous Council Action
The Planning and Economic Development Subcommittee recommended approval of this item by a 4-0 vote at its Feb. 5, 2019 meeting.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.