Title
Valley Youth Theatre - Architectural Services Amendment - AR00000026 (General Obligation Bond) (Ordinance S-52584) - District 7
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 163521 with DLR Group Inc. to provide Design Services for the Valley Youth Theatre General Obligation Bond project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $222,000.
Report
Summary
The purpose of this project is to design a new a facility as a permanent home for the Valley Youth Theatre. The facility will include an Americans with Disabilities Act compliant 300-seat feature theatre, plus a 99-seat studio theatre for smaller productions. Also, included are office and meeting space, restrooms, rehearsal/workshop space, dance studios, galleries, and space for set, costumes, prop shops, and storage.
This amendment is necessary to add design services now that a site assessment has been completed. This amendment will provide additional funds to the agreement.
Contract Term
The term of the agreement remains unchanged from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Architectural Services was approved for an amount not to exceed $1 million, including all subconsultant and reimbursable costs. This amendment will increase the agreement by an additional $222,000, for a new total amount not to exceed $1,222,000, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Arts and Culture Capital Improvement Program budget utilizing General Obligation Bond funds. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Previous Council Action
The City Council approved Architectural Services Agreement 163521 (Ordinance S-52059) on July 2, 2025.
Location
Southwest corner of N. 2nd Street and E. McKinley Street
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Arts and Culture Department and the City Engineer.