Title
Portable Multifunction Cardiac Monitor Defibrillators Contract - COOP 23-0086 - Request for Award (Ordinance S-49481)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ZOLL Medical Corporation to provide Portable Multifunction Cardiac Monitor Defibrillators for the City of Phoenix Fire Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $8,500,000.
Report
Summary
This contract will provide heart monitors and accessories for the City of Phoenix Fire Department (PFD). The PFD provides emergency Advanced Life Support to the community and utilizes 12-lead heart monitors on all Fire apparatus units and on all ambulances. The heart monitors deliver life-saving energy and diagnostic information on patients experiencing cardiac emergencies. The PFD current fleet of 160 heart monitors are due for replacement and the Fire Department will need to purchase 190 monitors to keep up with the City's current growth rate.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation (AR) 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. These cardiac monitors are critical to the City of Phoenix Fire Department operations. The City of Phoenix conducted a Request for Information (RFI) to learn about the heart monitors available on the market. The PFD has determined that the contract with ZOLL Medical Corporation from the Town of Gilbert is the best fit for the City's needs. The Town of Gilbert contract covers the purchase of heart monitors and accessories through ZOLL Medical Corporation and was awarded consistent with the City of Phoenix's procurement processes. In accordance with the Procurement Code and AR 3.10, the City of Phoenix is permitted to adopt the cooperative agreement from the Town of Gilbert as an alternative competition method through execution of a linking agreement between ZOLL Medical Corporation and the City of Phoenix.
Contract Term
The contract will begin on or about March 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value for will not exceed $8,500,000 for the five-year aggregate term. Funding is available in the City of Phoenix Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.