Title
Supply of New Radiators Contract Recommendation (Ordinance S-47982)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with: Factory Motor Parts; Genuine Parts Company dba NAPA Auto Parts; RWC International LTD dba RWC Group; and Serck Services, Inc., for supply of new radiators for City-owned fleet vehicles. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $641,175 over the life of the contracts.
Report
Summary
The Public Works Department is responsible for maintaining a diverse fleet of over 7,300 vehicles and equipment that are repaired and maintained at service centers and police substations. The vehicles and equipment require ongoing maintenance and repairs to keep them in good operating condition. These contracts will allow Public Works to purchase radiators for vehicle repairs on an as-needed basis to help ensure equipment is in operating condition and available for service.
Procurement Information
Invitation for Bid 22-FSD-016 was conducted in accordance with Administrative Regulation 3.10. Four offers were received by Public Works Procurement Services on July 21, 2021. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Factory Motor Parts; Genuine Parts Company dba NAPA Auto Parts; RWC International LTD dba RWC Group; and Serck Services, Inc. were deemed fair and reasonable.
The award recommendations can be found in Attachment A.
Contract Term
The one-year term of the contracts will begin on or about Jan. 1, 2022. The contracts will contain four one-year options to extend the term, for a total contract term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the contracts, including all option years, is $641,175, including all applicable taxes, with an estimated annual expenditure of $128,235.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.