Title
Interim Executive Management Services Contract - RFA 25-0533 Request for Award (Ordinance S-51520) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Paslay Management Group (Paslay) to provide interim executive staffing and capital program assessment services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $2,150,000.
Report
Summary
The recent retirement of the Aviation Department's Chief Development Officer has created an immediate need for interim executive management staffing. This position provides strategic leadership and oversight in implementing the Aviation Department's five-year, $3.5 billion Capital Improvement Program (CIP) and supervision of the Design and Construction Services (DCS) and Planning and Environmental (P&E) divisions of the Aviation Department. These teams provide critical services to meet environmental planning and time-sensitive federal government clearances, and design and construction objectives of the Airport's CIP to meet air service demands and airport growth. In addition, the Aviation Department anticipates additional leadership vacancies critical to the capital development program over the life of this contract.
CIP projects require extensive planning and programming phases, structured funding strategies, and focused oversight to maintain both project scheduling and budget compliance. Currently the Terminal 3 new concourse development and new Taxiway U construction, along with the upcoming West Terminal development planning and Airfield Runway expansion project, are examples of the types of complex Airport infrastructure projects that are scheduled to take place over the next five years.
To mitigate the impact to CIP continuity and loss of institutional knowledge and expertise, an interim executive staffing and management services contractor is requested to provide immediate management staffing to maintain stability and provide expertise in the CIP and oversight for the DCS and P&E divisions. Additionally, these services will allow the Aviation Department time to complete a comprehensive permanent recruitment process for the Chief Development Officer without compromising Airport development priorities.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances Without Competition. Paslay has 18 years of experience and expertise on similar large-hub airport infrastructure projects and terminal development programs valued at over $17.5 billion. Paslay also has the staffing capacity to complete current development project goals and provide on-call interim staffing to best meet the Aviation Department's staffing requirements.
Contract Term
The contract will begin on or about January 1, 2025, and will have a term of three years.
Financial Impact
The aggregate contract value is expected to be up to $2,150,000 for the three-year contract term.
Funding is available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Phoenix Deer Valley Airport, 702 W. Deer Valley Road
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, AZ
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.