Title
Fire Alarm System / Network and Fire Sprinkler / Suppression System Services - Amendment (Ordinance S-48332)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 146996 with Climatec, LLC, to provide additional funding for fire alarm, suppression and sprinkler system services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the additional expenditures will not exceed $585,000.
Report
Summary
On Feb. 21, 2018, the City Council approved Contract 146996 to provide code mandated testing and inspection services as well as repair and maintenance of both the fire alarm system and the fire sprinkler system on an as-needed basis at Phoenix Sky Harbor International Airport, Deer Valley Airport, and Goodyear Airport (Airports).
The purpose of this amendment is to provide additional funds for unforeseen expenditures due to failed sprinkler heads and various emergency repairs as well as additional National Fire Protection Association (NFPA) required inspections and repairs for fire hydrants, hose cabinets, and fire system backflows. Additionally, in March 2020, the contract was amended to add Phoenix Fire Department mandated reporting for all fire protection systems. It is now required that all fire protection system inspections be tracked by a Compliance Engine web portal which immediately reports any critical impairments directly to the Phoenix Fire Department. This new required reporting system includes filing fees and administrative fees per report which were not in effect when this contract was awarded.
Contract Term
There is no change to the current two-year term of the contract, which began on March 1, 2018 and includes three, one-year options to extend, for a five-year aggregate contract term.
Financial Impact
The initial authorization for the services contract was for an expenditure not to exceed $5.5 million. This request will increase the authorization for the contract by an additional $585,000, for a new total not-to-exceed contract value of $6,085,000. Funding is available in the Aviation Department's budget.
Concurrence/Previous Council Action
The City Council approved Contract 146996 (Ordinance S-44276) on Feb. 21, 2018.
Location
Phoenix Sky Harbor International Airport - 3400 E. Sky Harbor Blvd.;
Phoenix Deer Valley Airport - 702 W. Deer Valley Road; and
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.