Title
Fleet Vehicle Accessories and Installation Services - Amendments (Ordinance S-47632)
Description
Request to authorize the City Manager, or his designee, to amend Agreements: (1) No. 148571 with Hyper Customs, LLC dba Arizona Truck Pros; (2) No. 148573 with Drake Equipment of AZ, Inc.; (3) No. 148574 with Creative Communications; (4) No. 148575 with Kenco OR, LLC dba LSH Lights; (5) No. 148576 with Pride Group, LLC dba Pride Outfitting; (6) No. 148577 with Don Chalmers Ford dba MHQ of Arizona; (7) No. 148578 with Arizona Emergency Products, Inc.; and (8) No. 148579 with Jar Capital Group dba Quality Vans and Specialty Vehicles, collectively referred to as the "Agreements," to include the Aviation Department to provide the fleet vehicle accessories and installation services required for vehicle up-fitting for Aviation Department fleet on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures for services included in these amendments will not exceed $162,500.
Report
Summary
The Agreements were originally awarded to the Public Works Department. The Aviation Department requests to be added as one of the users under the Agreements. The Aviation Department is responsible for maintaining a fleet of 480 vehicles. The Agreements will provide the ability to purchase parts, accessories, and installation services to up-fit vehicles and equipment with auxiliary lighting, toolboxes, lift gates, and other operational equipment that are unique to meet the Aviation Department's operational needs.
Contract Term
The terms of the Agreements began on Oct. 1, 2018 and have two one-year options to extend the terms for five-year aggregate terms. The Agreements’ terms will remain unchanged by the amendments.
Financial Impact
The initial authorization for Fleet Vehicle Accessories and Installation Services Agreements were for an expenditure not-to-exceed $15 million. The amendments will increase the authorization for the Agreements by an additional $162,500 for the Aviation Department for a new total not-to-exceed Agreements value of $15,162,500. Funding is available in the Aviation Department’s budget.
Concurrence/Previous Council Action
The City Council approved Fleet Vehicle Accessories and Installation Services Agreements Nos. 148571 and 148573 to 148579 (Ordinance S-45025) on Oct. 3, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.