Title
Alco-Sensor Equipment, Parts and Supplies - Requirements Contract - IFB 21-083 (Ordinance S-48102)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Intoximeters Inc. to purchase Alco-Sensor Evidential Breath Testing Device (Breathalyzer) for the Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $150,000.
Report
Summary
The Breathalyzer is used to produce precise, accurate, and repeatable results on direct breath sample testing. The device has been used by the Phoenix Police Department for several years and has proven to be effective. The contract is partially funded through Proposition 207, an award from the Governor's Office of Highway Safety Enforcement and Street Racing and must be ordered and delivered by the Dec. 31, 2021 deadline.
Procurement Information
IFB 21-083 was conducted in accordance with Administrative Regulation 3.10. The Procurement Division received one offer on Aug. 6, 2021, which was evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 170 suppliers and was publicly posted and available for download from the City's website.
The price was determined to be fair and reasonable based on a review of similar products available on State contract. The City of Phoenix is purchasing a particular product that has more accessories than the State contract, therefore pricing is slightly higher and the price difference is justified.
The Assistant Finance Director recommends that the offer from Intoximeters Inc. be accepted as the lowest priced, responsive, and responsible offer.
Contract Term
The five-year contract term will begin on, or about, Nov. 17, 2021.
Financial Impact
The aggregate contract value will not exceed $150,000. Funds are available in the Police Department’s budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.