Title
Hydraulic Hose Repair and Replacement IFB 24-FSD-023 - Contract Recommendation (Ordinance S-50329)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with GNG Hydraulics, LLC, Lion Industrial Hoses Inc., Master Machinery, LLC., and Mobile Hose of AZ, Inc., DBA Pirtek Sky Harbor, to provide hydraulic hose repair and replacement services. Further request to authorize the City Controller to disburse all funds related to this item. This contract will have a not to exceed value of $4,107,290.
Report
Summary
The Public Works and Aviation departments are responsible for maintaining a diverse fleet with a multitude of hydraulic hose configurations. Repair and replacement of these hoses are essential to keep vital equipment, such as refuse trucks, backhoes, graders, etc., functioning for City services, as well as keep equipment at airports that provide runway, taxiway, and gate maintenance operational. This contract will be used to allow the vendor to repair hoses while also allowing them to replace hoses that are not able to be repaired.
Procurement Information
Invitation for Bid 24-FSD-023 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received four offers on Sept. 6, 2023. All offers were deemed responsive and responsible with the evaluation on low bid based on hourly labor rate at the following:
Pirtek Sky Harbor - $180.00
Lion Industrial Hoses Inc. - $210.00
GNG Hydraulics, LLC - $240.00
Master Machinery, LLC. - $250.00
Contract Term
This contract will begin on or about Dec. 1, 2023, with a three-year initial term and two one-year options to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $821,458 with a total value not to exceed $4,107,290.
Funding is available in the Aviation and Public Works departments' budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation and Public Works departments.