Title
Midsized Mowers Lease and Blade Preventative Maintenance Contract EXC 20-084 - Amendment (Ordinance S-51854) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 152164 with Simpson Norton Corporation to extend contract term for one year and to add funding. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $240,000.
Report
Summary
This contract provides the Parks and Recreation Department with 10 leased mid-sized mowers to increase efficiency and reduce costs by ensuring less equipment downtime and lower repair costs. The contract includes a service plan to cover maintenance and repairs. In the early stages of developing a new solicitation to replace the expiring agreement, department staff identified an unexpected supply chain delay. Ongoing disruptions in the supply chain resulted in a prolonged lead time of over one year, significantly affecting the availability of new equipment. The lead time delay caused a shift in expected timelines, and as a result, necessitates a one-year extension past term.
Contract Term
Upon approval the contract will be extended through May 31, 2026.
Financial Impact
Upon approval of $240,000 in additional funds, the revised aggregate value of the contract will not exceed $941,000. Funds are available in the Parks and Recreation Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
•Mid-Size Mowers Lease and Blade Preventative Maintenance - Contract 152164 (Ordinance S-46635) on May 20, 2020.
•Mid-Size Mowers Lease and Blade Preventative Maintenance - Contract 152164 (Ordinance S-51028) on March 23, 2024.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.