Title
Hoist and Cranes - Inspection, Certification, Maintenance and Repair (Ordinance S-47990)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with American Inspection & Test, Inc. to provide inspections, certifications, maintenance and repair of hoist and cranes. Further request to authorize the City Controller to disburse all funds related to this item. This item will have an aggregate amount of $31,428.
Report
Summary
The Public Works Department is responsible for approximately 26 hoists and cranes found at various service centers. These hoists and cranes must pass an annual inspection and certification as required by American National Standard Institute (ANSI), as well as Occupational Safety and Health Administration (OSHA). If the units fail inspection, this contract will also allow Public Works to procure the necessary service and parts to bring the unit to ANSI and OSHA passing standards. The units are vital for the service centers' daily operations, as they are used to lift tanks, engines, and other heavy components out of equipment for maintenance and repair.
Procurement Information
A Request for Quote (RFQ) was conducted in accordance with Administrative Regulation 3.10. The Public Works Department requested quotes from 36 vendors and received one response from American Inspection and Test. The bid was evaluated based on current market price, responsiveness, and responsibility and is recommending award to American Inspection and Test at the below grand total by group:
American Inspection & Test, Inc.: $850
Contract Term
This contract will begin on or about Dec. 1, 2021 with an initial one-year contract term, with two additional contract years to be exercised in increments of up to one year, for a total contract term of three years.
Financial Impact
This item will have an estimated $10,476 annual expenditure, with a total aggregate value of $31,428 over the life of the contract.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.