Title
Yavapai County Consulting Services Intergovernmental Agreement Request (Ordinance S-50655)
Description
Request to authorize City Manager, or his designee, to enter into an intergovernmental agreement with Yavapai County, through the Yavapai County School Superintendent (YCSS), to provide the City of Phoenix, through the Phoenix Public Library (PPL,) assistance in identifying and applying for funds, equipment, vendors, and service providers in order to support PPL's participation in the federal E-Rate Program. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $60,000 and the term will be five years with no option to extend.
Report
Summary
Phoenix Public Library is a participant in the federal E-Rate Program, the commonly used name for the Schools and Libraries Service Fund, which is administered by the Universal Service Administration Company under the direction of the Federal Communications Commission. The E-Rate Program provides discounts and financial support for telecommunications services, internet access, internal connections and basic maintenance of the internal connections for schools and libraries. In order to be eligible for the significant discount, PPL must provide certain resources such as: computers, telephones, software, and other elements necessary to fully utilize the connectivity funded by the E-Rate Program. The E-Rate Program ensures that library customers have access to advanced telecommunication services at reasonable rates regardless of their location.
YCSS is a designated local education agency that specializes in helping libraries apply for funding under the E-Rate Program by providing services such as identifying the appropriate funds available, selecting providers to qualify for E-Rate Program funding, and utilizing them in a manner that aligns with the goals of both the E-Rate Program and the PPL.
Contract Term
The agreement shall begin on or about July 1, 2024, for a five-year term with no options to extend.
Financial Impact
The total value of the agreement shall not exceed $60,000, with payment of up to $12,000 each year. Funding is available in the Library Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.