Title
Leak Detection Equipment and Repair Services - RFA-2425-WDD-654 Request for Award (Ordinance S-51521) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Gutermann, Inc.to provide Gutermann leak detection equipment, parts, repairs, and training on an as needed basis for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $500,000.
Report
Summary
This agreement will provide the Waters Services Department (WSD) with the supply and the ability to maintain Gutermann leak detection equipment to the best possible performance standards. This proprietary specialty equipment is used to detect leaks in water mains as well as residential and commercial service lines throughout the water services infrastructure.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. WSD currently owns and operates Gutermann, Inc. leak detection equipment. There are no authorized distributors or repair centers for our region, due to the prior authorized distributor going out of business. Gutermann, Inc. is the only authorized source to provide required services to maintain performance and honor the warranty on Gutermann equipment utilized and owned by the City.
Contract Term
The contract will begin on or about December 31, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $500,000. for the five-year aggregate term. Funding is available in the Water Services Department's Operating Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.