Title
Biometrics Products and Services Contract - COOP 23-069 Request for Award (Ordinance S-51168)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Tech5 USA, Inc. for biometrics products and services on an as-needed basis for the Phoenix Police Department (PPD). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $85,000.
Report
Summary
This contract will provide biometrics products and services which include but not limited to: biometrics and identification services, licensing, cloud storage, technical services, hardware and software maintenance and support for the mug photo workstations at several precincts and bureaus for the Police Department. The PPD's mug photo workstations include the mug photo investigation services. PPD uses this system to maintain compatibility with the existing Arizona Fingerprint Identification System (AFIS). The biometrics system is vital to the booking operations as all detained persons are required to be photographed upon arrest. This system is critical for identification of suspects and investigation of leads in criminal cases conducted by the PPD. The images are submitted to the Department of Public Safety (DPS) and can be used statewide for identification purposes and mug photo lineups. This system is beneficial to all local and state enforcement agencies by allowing investigative information and data to be shared. This contract will provide PPD's Information Technology Bureau the ability to purchase, support and maintain uninterrupted services for the mug photo workstations.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo, based on Special Circumstances, Alternative Competition. The State of Arizona awarded Contract CTR064766 for biometrics products and services. This cooperative contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
Contract Term
The contract will begin on or about August 26, 2024 through August 26, 2025, with a one-year option to extend.
Financial Impact
The aggregate contract value will not exceed $85,000. Funding is available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.