Title
Airport Bus Fleet Operations & Maintenance Award (Ordinance S-49037)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Transdev Services, Inc. for bus contingency services to operate and maintain City-owned buses and to provide timely and reliable passenger transportation between the Phoenix Sky Harbor International Airport's Rental Car Center and Airport terminals on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $6,506,885.
Report
Summary
Transdev Services, Inc. will operate and maintain six Phoenix Sky Harbor International Airport (Airport) passenger buses on a contingency basis following completion of the PHX Sky Train (Sky Train) Stage Two project. Transdev Services, Inc. will also operate and maintain six COBUS vehicles for routine airfield operations including remote aircraft parking, and airfield emergencies. The Sky Train is considered a must-ride system because it connects to the Rental Car Center, terminals, economy parking structures, and the City's Metro light rail system. Operation and regular maintenance are required for the City-owned bus fleet to support and facilitate the timely movement of passengers during an emergency activation of the Airport's contingency plan and in the event of a Sky Train interruption or outage.
Procurement Information
In accordance with A.R. 3.10, standard competition was waived after the issuance of a Request For Information (RFI) in March 2021 and a Request For Proposals (RFP) in November 2021. There was one respondent for each solicitation and the cost proposal exceeded scope and funding availability. A Determination Memo was authorized to enter into direct negotiations with incumbent Transdev Services, Inc. to provide bus-contingency services on an as-needed basis to meet the critical operational needs of the Airport.
Contract Term
The term of the contract will commence on the day following the expiration or termination of the extended Transdev Services, Inc. Airport Shuttle Bus Services Contract 125318 or the day following the expiration of the final extension period ending March 31, 2023. The new contract will be for an aggregate five-year term with no options to extend.
Financial Impact
The aggregate value will not exceed $6,506,885 for the five-year aggregate contract term. Funding is available in the Aviation Department's Operating budget.
Concurrence/Previous Council Action
The Phoenix Aviation Advisory Board recommended the RFI for approval on Feb. 18, 2021 by a vote of 6-0.
Transportation, Infrastructure and Planning Subcommittee recommended the RFI for approval on March 3, 2021 by a vote of 4-0.
City Council authorized the issuance of the RFI on March 17, 2021.
The Phoenix Aviation Advisory Board recommended award for approval on Sept. 15, 2022 by a vote of 6-0.
Location
Phoenix Sky Harbor International Airport, 2485 E Buckeye Road.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.