Title
Purchase of Polaris Ranger Utility Vehicles (Ordinance S-48082)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with C&W Motors, Inc., dba RideNow Powersports Chandler for the purchase of Polaris Ranger utility vehicles. Further request to authorize the City Controller to disburse all funds related to this item. This item will have an aggregate amount of $366,830.
Report
Summary
The Public Works Department is seeking to enter into a contract with C&W Motors for the purchase of Polaris Ranger utility vehicles for various City departments including the Police, Fire, Water Services and Aviation departments. These vehicles are used for transport of staff or equipment in off road environments or where quick mobility is required, such as navigating through crowds during large events.
Procurement Information
Invitation for Bid 22-FSD-025 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department notified 89 vendors in regards to the solicitation, and received one bid from C&W Motors. The bid was evaluated based on responsiveness, responsibility, as well as bid price, with the below bid being recommended for award based on the purchase price of two Polaris Rangers:
C&W Motors: $27,790
Contract Term
The contract will begin on or about Jan. 1, 2022, with an initial one-year contract period, and four contract option years to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
This item will have an estimated annual expenditure of $73,366, with a total aggregate amount of $366,830 over the life of the contract.
Funding is available in various City departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and Public Works Department.