Title
Security Services Contract - RFA PCC 26-0011 - Request for Award (Ordinance S-52119) - Districts 7 & 8
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Contemporary Services Corporation (CSC), (Vendor 3062270) to provide Event Security Services for the Phoenix Convention Center. Further request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. The gross sales for the contract is estimated to produce $9,701,629 over the approximately 54-month aggregate term, resulting in approximately $776,130 in revenue to the City.
Report
Summary
This contract will provide event security services to the Phoenix Convention Center (PCC) clients. Services include exclusive event security services for shows open to the general public and non-exclusive event security for events not open to the general public. On a limited basis, event security services are provided for PCC or other City departments for various City-sponsored events. This contract will replace the previous event security services Contract 159404 terminated by the City.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Emergency Procurement. This action is necessary due to an immediate operational need where there is not sufficient time to reinitiate a competitive process without risking disruption to essential services. The emergency presents a critical operational risk, with potential impacts to public safety and the City's ability to support scheduled activities, which could result in significant cost consequences.
The original Revenue Contract Solicitation process was completed competitively and in full compliance with Administrative Regulation 3.10, resulting in five vendor submissions. CSC was evaluated and ranked as the second highest responsive and responsible respondent based on the published evaluation criteria. The highest ranked vendor was initially awarded the contract; however, that contract was subsequently terminated.
Given the essential and time sensitive nature of the services required, the City cannot afford a lapse in coverage. CSC, having already been vetted through the competitive process and receiving a strong evaluation score of 849, well above the minimum competitive range qualifying score of 700, is well positioned to assume the responsibilities.
Awarding this contract to CSC under the emergency determination allows the City to maintain service continuity, mitigate operational risk, and ensure uninterrupted delivery of critical services.
The evaluation panel recommendations were reached by consensus in consideration of published selection criteria with total points ranging from 0 to 1,000. CSC exceeds the minimum range of 700 with a score of 849.
Method of Approach (0-300 points)
Company Resources (0-300 points)
Qualifications and Experience (0-200 points)
Financial Return to the City (0-200 points)
The following Proposer is selected for award:
Selected Vendor
Contemporary Services Corporation - 849
Additional Proposers:
Pride Group, LLC. - 964.20, Contract Terminated
Best Crowd Management - 601.40
Providers International - 435
Professional Protection Services International - 319.60
Contract Term
The contract will begin on or about June 18, 2025, for an approximate 54-month term, expiring December 31, 2029 with no options to extend.
Financial Impact
The Contractor will pay 10 percent commission over the five-year term, resulting in approximately $776,130 in revenue to the City.
Location
Phoenix Convention Center and Venues
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center Department.