Title
Aviation Department Construction Inspection Services (Ordinance S-49044)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with TRACE Consulting, LLC and Consultant Engineering, Inc., to provide construction inspection services for the Aviation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $12.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing construction inspection services for Phoenix Sky Harbor International Airport, Phoenix Goodyear Airport, and Phoenix Deer Valley Airport that include, but are not limited to: serve as a City representative on construction projects assigned to landside and/or airside on an as-needed basis; inspect and monitor for compliance; observe, record, and review performance tests; prepare daily reports, test results, and photo records; perform other inspection services as needed; and will work closely with and under the direction of the Aviation Construction Inspection Supervisor.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firms
Rank 1: TRACE Consulting, LLC
Rank 2: Consultant Engineering, Inc.
Additional Proposers
Rank 3: Dibble CM, LLC
Rank 4: Ritoch-Powell & Associates, an Ardurra Company
Contract Term
The term of each agreement is up to three years from the issuance of the Notice to Proceed, with the option to extend for two additional years, or up to $6,250,000, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the consultants will not exceed $6,250,000, including all sub consultant and reimbursable costs. The total fee for all services will not exceed $12.5 million.
Funding is available in the Aviation Department’s Capital Improvement Program and Operating budgets. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road.
Phoenix Deer Valley Airport - 702 W. Deer Valley Road.
Phoenix Goodyear Airport - 1658 S. Litchfield Road., Goodyear, Ariz.
Council Districts: 2, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.