Title
FY2019 Federal Tap HAWK Installation - Design-Bid-Build Services - ST89330184 (Ordinance S-47421)
Description
Request to authorize the City Manager, or his designee, to accept AJP Electric, Inc., as the lowest-priced, responsive and responsible bidder and to enter into an agreement with AJP Electric, Inc. for Design-Bid-Build Services for the FY2019 Federal Tap HAWK (High-intensity Activated Crosswalk) Installation project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,127,585.
Report
Summary
The purpose of this project is to provide safe and Americans with Disabilities Act (ADA)-compliant pedestrian crossings at various locations throughout the city. AJP Electric, Inc.'s services include, but are not limited to, construction of new ADA-compliant curb ramps, new HAWK beacons, and associated signing and markings and other work to complete the project.
This Agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Three bids were received on Dec. 29, 2020, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $923,762.37
AJP Electric, Inc.: $1,127,585.00
C S Construction, Inc.: $1,169,942.00
Bidders who were deemed non-responsive are listed below, in alphabetical order:
B&F Contracting, Inc.
Although the bid exceeds the Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
The reason for the variance from the Opinion of Probable Cost to the lowest, responsive, responsible bid is the construction industry is flooded with abundance of available work; the amount of available work in the Phoenix Metro area exceeds the current labor forces; and most traffic signal contractors have full workloads; therefore, costs have increased and bids are higher. Material costs, particularly concrete and steel, have increased significantly over the past year. Updated traffic signal details for new poles and arms were unique to the City of Phoenix; therefore, no past data was available for cost comparison.
Contract Term
The term of the agreement is 120 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for AJP Electric, Inc will not exceed $1,127,585, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal REgulation (CFR) Part 26 and the U.S. Department of Transportation DBE Program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
- Maryvale Parkway and Glenrosa Avenue
- Behrend Road and 35th Avenue
- Van Buren and 30th streets
- Yale and 32nd streets
Council Districts: 1, 5 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.